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Tool Automation freemium active 8-8.9
Reclaim.ai
Reclaim.ai from Dropbox is an AI scheduling layer for Google Calendar and Microsoft Outlook that defends focus blocks, schedules habits, auto-fits...
8/10 Strong
Active
Monthly $0-$22/seat/month yearly-billed Annual monthly toggle and promotions visible at checkout
Best plan
$0-$22/seat/month yearly-billed
Risk: Do not rely on stale Google-only reviews or assume...
Try Reclaim.ai freeAffiliate link; no extra cost to you.
Rankings stay editorial.
Should you use it?
Reclaim.ai from Dropbox is an AI scheduling layer for Google Calendar and Microsoft Outlook that defends focus blocks, schedules habits, auto-fits Todoist/Asana/ClickUp/Jira/Linear tasks, and optimizes meetings. Pick it when your calendar is the real bottleneck. Skip it if you only need a simple external booking link or if your Microsoft 365 rollout depends on delegated/shared Outlook calendars.
- Buy if Defending focus time on a busy calendar
- Pick $0-$22/seat/month yearly-billed; monthly toggle and promotions visible at checkout
- Skip if Microsoft 365 organizations needing delegated/shared Outlook calendar support or hosted/on-prem Exchange
Plan guidance
What to buy
$10/seat/mo yearly-billed; monthly toggle and promotions visible on pricing page
Do not rely on stale Google-only reviews or assume...
Current pricing source: Reclaim.ai pricing
Fit
Use it for this, skip it for that
Best for
- Defending focus time on a busy calendar
- Auto-scheduling recurring habits around meetings
- Finding the best meeting time across multiple attendees
- Syncing tasks from Todoist, Asana, ClickUp, Jira, or Linear into the calendar
Avoid if
- Microsoft 365 organizations needing delegated/shared Outlook calendar support or hosted/on-prem Exchange
- Enterprises with strict calendar-data residency requirements
- One-off external scheduling (Calendly is simpler)
- Free unlimited use beyond one user
- Watch out
- Do not rely on stale Google-only reviews or assume Outlook parity is perfect; Reclaim supports Outlook now, but known Microsoft-side limitations and Attendee User add-ons affect team rollouts.
Recent changes
Only what affects the decision
- Starter
$10/seat/mo yearly-billed; monthly toggle and promotions visible on pricing page
Reclaim.ai pricing - Business
$15/seat/mo yearly-billed; monthly toggle and promotions visible on pricing page
Reclaim.ai pricing - Enterprise
$22/seat/mo yearly-billed; contact sales for enterprise rollout
Reclaim.ai pricing
Alternatives
Best swaps
Microsoft Agent Framework
Build comparison Microsoft's open-source agentic AI engine, merging Semantic Kernel and AutoGen, now sitting beside the Work IQ, Foundry, Copilot
Free (open source) · 9/10 LangfuseOpen-source LLM engineering platform for observability, prompt management, evals, datasets, and OpenTelemetry tracing. ClickHous
$0 free / $29 Core / $199 Pro / $2,499 Enterprise · 8.8/10 LangGraphLangChain's low-level orchestration runtime for long-running, stateful AI agents. MIT-licensed Python and JavaScript libraries;
$0 library / $39 Plus / usage-based deployment · 8.8/10Proof and score math Verified Jun 27
Proof
Why this recommendation is trusted
Evidence Reclaim.ai pricing
- Source
- Registered source
- Freshness
- Current
- Confidence
- High confidence
- Verified
- Review
- Volatility
- Volatile
High-volatility evidence needs frequent review.
Editorial score
Unweighted average of 4 axes · confidence high
- Utility 9/10
How much real work it can do for a competent operator, end to end.
- Value 8/10
What you get for the dollar relative to the closest alternative.
- Moat 7/10
How hard it would be for a competitor to replicate the underlying advantage.
- Longevity 8/10
How likely the product is to still be best-in-class 24 months out.
Verified facts
- Best For Reclaim.ai is best for professionals and teams on Google Calendar or Microsoft Outlook who want focus time, habits, tasks, meeting quality, and smart meetings defended automatically around the meetings they cannot move.
- Pricing Anchor Reclaim.ai's pricing page lists Lite Free, yearly Starter at $10/seat/month, Business at $15/seat/month, and Enterprise at $22/seat/month; the same page exposes a monthly toggle, promotional offers, and Attendee User add-ons for Smart Meetings with 3+ people.
- Watch Out For Do not rely on stale Google-only reviews or assume Outlook parity is perfect; Reclaim supports Outlook now, but known Microsoft-side limitations and Attendee User add-ons affect team rollouts.
- Calendar Support Reclaim.ai now has full support for Google Calendar and Microsoft Outlook, but Outlook still has caveats around delegated/shared calendars, hosted/on-prem Exchange, Microsoft Teams chat/status, and Microsoft Outlook Tasks.
- Task Integrations Reclaim.ai syncs tasks from Todoist, Asana, ClickUp, Jira, Linear, and Google Tasks, then auto-schedules them around live calendar events based on priority and due date.
- Smart Meetings Smart Meetings and Meeting Quality agents are now part of the pricing-page AI-agent framing; Attendee Users for 3+ person Smart Meetings are free through July 31, 2026, then add-on packs apply by plan.
Full review notes Long-form details, FAQ, and source history
An AI scheduling layer from Dropbox that sits on top of Google Calendar or Microsoft Outlook and treats your week as a constraint-satisfaction problem. Habits, tasks, focus time, meeting quality checks, buffer time, and Smart Meetings all compete for the same hours; Reclaim’s solver moves the movable things around the fixed ones automatically every time a new event lands.
The free Lite plan runs one user with capped features. Paid plans unlock more AI agents, more scheduling range, more calendar sync, more scheduling links, full task-integration coverage, and (at Business and above) team OOO calendars, delegated access, webhooks, and stronger org controls.
System Verdict
Pick Reclaim.ai if your team runs on Google Calendar or Microsoft Outlook, is tired of manually re-arranging focus blocks every time a meeting shifts, and wants one app to coordinate meetings, habits, task lists, buffer time, and OOO visibility. The auto-defending focus time and round-the-clock task-fitting remain the headline features; the June 2026 difference is that Outlook is now a real supported path instead of a roadmap caveat.
Skip it if you only need an external booking link or if your Microsoft rollout requires delegated/shared Outlook calendars, Microsoft Teams chat/status sync, Outlook Tasks, or hosted/on-prem Exchange. Cal.com and Calendly are simpler for booking links. Reclaim earns its price by also defending what is already on your calendar.
Who pays which tier: Free Lite for personal use, Starter $10/seat/month yearly-billed for small teams that need more AI agents and integrations, Business $15 yearly-billed when team OOO, delegated access, webhooks, and 100-seat scale matter, Enterprise $22 yearly-billed for SSO/SCIM and 100+ seats. Check the live monthly toggle and promotional price before buying.
Key Facts
| Company | Reclaim.ai from Dropbox (Reclaim acquired by Dropbox in 2024) |
| Calendar support | Google Calendar and Microsoft Outlook |
| Task integrations | Todoist · Asana · ClickUp · Jira · Linear · Google Tasks |
| AI scheduling features | Focus Time · Habits · Buffer Time · Smart Meetings · Meeting Quality · task recommendations · AI agents by plan |
| Free tier | Lite for 1 user · 5 AI agents · 1-week scheduling range · 1 calendar sync · 1 scheduling link · limited integrations |
| Paid tiers | Starter $10 yearly-billed, Business $15 yearly-billed, Enterprise $22 yearly-billed, with monthly toggle and promotions checked at purchase |
| Attendee Users | Smart Meeting attendees without paid seats are free through July 31, 2026; paid AU packs apply afterward |
| Team OOO + delegated access | Business tier and above |
| SSO / SCIM | Enterprise only |
| API | Public API documented for Starter+ |
| Native mobile app | iOS only |
Every data point above was verified against Reclaim.ai pricing, help, and product documentation on 2026-06-27. See Sources.
What it actually is
Most “AI calendar” tools either (a) defend a fixed block (focus apps), or (b) book external meetings (Calendly-class). Reclaim does both and adds a third axis: it actively rearranges flexible things on your week as the unmovable ones land.
The unit of work is a habit (recurring, e.g. “Deep work 9–11am”) or a task (one-shot, e.g. “Draft Q3 OKRs by Friday”). Reclaim places these on your calendar, then continuously reshuffles them as meetings drop in or move. A new meeting at 9:30am does not collide with your deep-work block, the deep-work block moves automatically, the same day or the next available slot, respecting priorities.
Smart Meetings read attendees’ Reclaim priorities and calendar load to suggest a time that minimizes disruption across the group. When everyone is on Reclaim, it is materially better than basic Find-a-Time. When only one attendee is on it, the value drops to roughly Calendly-class link booking.
Task syncing pulls from Todoist, Asana, ClickUp, Jira, Linear, and Google Tasks. Tasks with due dates and priorities get auto-scheduled around live events. Completing them in either system propagates back.
The product is now Google Calendar and Outlook native, but Outlook parity is not perfect. Reclaim’s help center still flags limitations around delegated/shared Outlook calendars, hosted or on-prem Exchange, Microsoft Teams chat/status, Outlook Tasks, some color/category behavior, and Teams notifications for moving Smart Meetings.
When to pick Reclaim.ai
- You run on Google Workspace or Microsoft 365 and your calendar is full of meetings you didn’t ask for. Reclaim’s focus-time defense is the single biggest reason to adopt it.
- You have habits you want to actually happen. Recurring deep work, lunch, exercise, planning blocks, Reclaim keeps them on the calendar instead of letting them get overwritten silently.
- Your task list lives in Todoist / Asana / ClickUp / Jira / Linear, not in your calendar. Reclaim makes the two work as one surface.
- You schedule a lot of internal meetings across the same team. Smart Meetings work best when most attendees are also on Reclaim.
- You’re a small team of fewer than ~30 people, where the per-seat cost is manageable and adoption can spread by word of mouth.
When to pick something else
- Outlook rollout with delegated/shared calendars, hosted Exchange, or Microsoft Teams status requirements: Reclaim supports Outlook Calendar, but those edge cases still need direct testing and procurement review.
- External booking only: Cal.com (open source) and Calendly are simpler, cheaper, and don’t try to manage your week.
- Task-first scheduling (calendar is secondary): Motion leans harder into “AI rescheduling your tasks.” Reclaim’s strength is defending what’s on the calendar, not generating it from a task list.
- AI agent for your whole inbox + calendar + CRM: Lindy is the agent-platform play; Reclaim is the calendar specialist.
- You want one tool for meeting transcription + scheduling: Fathom handles the meeting side, but doesn’t schedule. Pair them.
Pricing
Subscription and team pricing are managed via reclaim.ai/pricing. The published page is reliable for plan gates, but exact prices render by region, billing toggle, promotion, and account state, confirm the live page before purchase.
| Plan | Annual-billed monthly equivalent | Monthly | Seat cap | Who’s it for |
|---|---|---|---|---|
| Lite | $0 | $0 | 1 | Personal trial; 5 AI agents, 1-week scheduling range, 1 calendar sync, 1 scheduling link |
| Starter | $10/seat | Check live toggle | Up to 10 | Small teams; 10 AI agents, 8-week scheduling range, 3 calendar syncs, 3 scheduling links |
| Business | $15/seat | Check live toggle | Up to 100 | Teams; 100 AI agents, 12-week scheduling range, unlimited calendar syncs/scheduling links, webhooks, Team OOO, delegated access |
| Enterprise | $22/seat | contact sales | 100+ | Unlimited AI agents, SSO/SCIM, org-chart-aware scheduling, custom contracts |
Attendee Users for Smart Meetings with 3+ people are free through July 31, 2026. After that launch promo, AU packs are plan-specific add-ons and include a free paid seat with each pack. Reclaim’s own pricing page and help article use slightly different annual-discount language, so treat the checkout screen as the final purchase source.
Prices verified 2026-06-27 via reclaim.ai/pricing. For the plan-decision version, see Reclaim.ai pricing for small teams.
Against the alternatives
| Reclaim.ai | Motion | Clockwise | |
|---|---|---|---|
| Calendar coverage | Google + Outlook | Google + Outlook | Google + Outlook |
| Defends focus time | Strongest in category | Strong | Strongest on engineering teams |
| Auto-schedules tasks from task tools | Yes (5+ integrations) | Yes (native tasks) | Limited |
| Smart Meeting suggestions | Best when group is on Reclaim | Limited | Yes (team-aware) |
| Habits / recurring blocks | Yes | Yes | No |
| Free tier | Yes (1 user) | Trial only | Yes (limited) |
| Best viewed as | Calendar defender for Google/Outlook teams | Task-list calendar generator | Engineering team focus-time tool |
Failure modes
- Outlook has real but imperfect support. Microsoft 365 organizations can deploy Reclaim now, but delegated/shared calendars, hosted/on-prem Exchange, Outlook Tasks, and Microsoft Teams chat/status gaps need pilot testing.
- Smart Meeting value depends on group adoption. If only one or two people in a meeting are on Reclaim, the system falls back to standard Find-a-Time slots and the cross-attendee priority math doesn’t compound.
- Auto-moving blocks can confuse co-workers. A scheduled task that shifts twice in a day looks weird to people who don’t know Reclaim is doing the moving. Communicate it to your team before adoption.
- One scheduling link on Lite. External-facing booking is intentionally weak on the free tier; users who need multiple booking pages must upgrade or use Calendly alongside.
- No native Android app. Mobile is iOS only as of June 2026.
- Calendar data flows through Reclaim/Dropbox. Enterprise buyers with strict data-residency requirements should review the security and privacy documentation before deployment.
- Task syncing is opinionated. Reclaim picks slots based on its priority rules. If you want explicit control over which tasks go where, the manual override exists but takes some learning.
Methodology
This page was produced by the aipedia.wiki editorial pipeline, an automated system that ingests vendor documentation, verifies pricing and model details against primary sources, and generates the editorial analysis you are reading. No individual human wrote this review. Scoring follows the four-dimension rubric at /about/scoring/ (Utility x Value x Moat x Longevity, unweighted average). Last verified 2026-06-27 against Reclaim.ai pricing, Reclaim.ai Outlook help, the Reclaim.ai product overview, and Reclaim.ai security.
FAQ
Does Reclaim.ai work with Microsoft Outlook? Yes. Reclaim now says Outlook support is officially available to all users. Buyers still need to test Microsoft-specific gaps: delegated/shared Outlook calendars, hosted/on-prem Exchange, Outlook Tasks, Microsoft Teams chat/status, some category/color behavior, and attendee notifications when Smart Meetings move.
What’s the difference between a habit and a task? A habit is a recurring block (e.g. “Deep work 9–11am every weekday”). A task is a one-shot to-do with a due date and duration (e.g. “Draft Q3 OKRs by Friday, 2 hours”). Reclaim schedules both, but only tasks get marked complete and disappear; habits regenerate every period.
How does Reclaim handle conflicting meetings? Movable items (habits, tasks, focus blocks) get re-scheduled. Meetings on your calendar are treated as fixed unless you mark them flexible inside Reclaim. Priorities determine which movable item wins when slots get tight.
Is Reclaim.ai free? Yes for 1 user on the Lite plan. The free tier caps AI agents, scheduling links, calendar sync, scheduling range, and integrations. Most professional users will outgrow it and need Starter or Business.
Does Reclaim have an API? Yes, a public API is documented and available on paid plans. The most common use case is automating task creation from external systems beyond the supported integrations list.
How is Reclaim different from Calendly? Calendly is an external booking link, it shares your availability with people outside your org. Reclaim does include scheduling links, but its primary job is managing what’s already on your internal calendar: focus blocks, habits, and tasks. The two products solve adjacent problems and many users run both.
Does Reclaim use OpenAI / Claude / Gemini under the hood? Reclaim does not publicly document a specific LLM dependency. The “AI” in the product is primarily a constraint-satisfaction scheduling engine plus priority-aware time blocking, not a generative chat layer. Treat the “AI” branding as scheduling intelligence rather than a model-driven assistant.
Sources
- Reclaim.ai pricing: Plan tiers, seat caps, feature gates, annual discount
- Reclaim.ai product overview: Habits, Smart Meetings, task integrations, Dropbox branding
- Reclaim.ai Outlook integration help: Outlook availability and known limitations
- Reclaim.ai pricing help: Plan mechanics, billing cadence, seat minimums
- Reclaim.ai security: Calendar data, privacy, compliance, and deletion posture
Related
- Category: AI Automation & Agents
- Plan guide: Reclaim.ai pricing for small teams
- Adjacent tools: Lindy (agent platform with scheduling) · Fathom (meeting notes) · Fireflies (meeting intelligence)
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According to aipedia.wiki Editorial at aipedia.wiki (https://aipedia.wiki/tools/reclaim-ai/) aipedia.wiki Editorial. (2026). Reclaim.ai: Editorial Review. aipedia.wiki. Retrieved July 2, 2026, from https://aipedia.wiki/tools/reclaim-ai/ aipedia.wiki Editorial. "Reclaim.ai: Editorial Review." aipedia.wiki, 2026, https://aipedia.wiki/tools/reclaim-ai/. Accessed July 2, 2026. aipedia.wiki Editorial. 2026. "Reclaim.ai: Editorial Review." aipedia.wiki. https://aipedia.wiki/tools/reclaim-ai/. @misc{reclaim-ai-editorial-review-2026,
author = {{aipedia.wiki Editorial}},
title = {Reclaim.ai: Editorial Review},
year = {2026},
publisher = {aipedia.wiki},
url = {https://aipedia.wiki/tools/reclaim-ai/},
note = {Accessed: 2026-07-02}
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